Administrative Specialist - $ ()

POSTED: 01/11/2022 at 10:54 AM

Salary
$31,200.00 – $48,058.00 Annually
Location
Dare County, NC
Job Type
Permanent Full-Time
Department
Dept of Natural and Cultural Resources
Job Number
21-13634 MOH60090515
Closing
1/24/2022 5:00 PM Eastern
Division/Section
Museum of History/Graveyard of the Atlantic
Work Location
Hatteras Island
Position Number
60090515
Recruitment Range
$31,200 – $33,221
**Anticipated Vacancy**
Salary Grade:  GN06
Recruitment Range: $31,200 – $33,221
Position Location:
Graveyard of the Atlantic
59158 Coast Guard Road
Hatteras Island, NC
Learn about the Division: https://graveyardoftheatlantic.com.
Learn about our employee perks/benefits: https://oshr.nc.gov/state-employee-resources/benefits

Primary Purpose of the Position:
The primary purpose of this position is to assist the Museum Manager in carrying out various types of administrative activities to meet the Museum’s mission.

Key Responsibilities:
This position is responsible for but not limited to:

  • Performing a variety of important administrative, programmatic, and technical duties in developing and maintaining Museum operations.
  • In the Director’s absence, employee identifies and resolves all routine matters, technical problems; enforces department and museum policies and procedures; and develops public contacts to promote established programs.
  • Working with the Director, employee is responsible for purchasing, budget preparation and control, and conducting personnel transactions.
  • Assists the Director with professional staff and budgets in management activities; confers with representatives of other county departments and state agencies in administrative service problems.
  • Analyzes administrative problems and makes recommendations for new or revised policies and procedures.
  • Disseminating information involving interpretation of policies, laws, and activities of the museum; performs related duties as required.

The North Carolina Maritime Museum is a part of the Division of State History Museums under the North Carolina Department of Natural and Cultural Resources (DNCR). The mission of the North Carolina Maritime Museum System is to collect, preserve, research, document, and interpret the maritime history, culture, and environment of coastal North Carolina for diverse, public and specialized audiences to inspire appreciation, encourage discovery, and promote an active, responsible understanding for maritime heritage among present and future generations.

The Department of Natural and Cultural Resources’ (DNCR) vision is to be the leader in using the state’s natural and cultural resources to build the social, cultural, educational and economic future of North Carolina. Our mission is to improve quality of life by creating opportunities to experience excellence in the arts, history, libraries and nature throughout North Carolina. The Department works to stimulate learning, inspire creativity, preserve the state’s history, conserve the state’s natural heritage, encourage recreation and cultural tourism, and promote economic development. Our goal is to promote equity and inclusion among our employees and our programming to reflect and celebrate our state’s diverse population, culture, and history by expanding engagement with diverse individuals and communities. We encourage you to apply to become a part of our team.Knowledge, Skills and Abilities / Competencies** To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit. **

To qualify for this position, you must meet ALL the following KSAs listed below:

  1. Demonstrated experience in office and/or museum administration, principles, practices and procedures.
  2. Demonstrated experience in initiating and/or installing administrative programs and procedures and evaluating their effectiveness.
  3. Demonstrated experience in a variety of software packages used to enter, retrieve, verify, update, research, and/or authorize actions.
  4. General knowledge of personnel policies and procedures and the ability to exercise independent judgment and discretion in establishing, applying, and interpreting policies and procedures.
  5. Demonstrated experience in accounting practices and procedures and the ability to plan and project fiscal operating needs.
  6. Demonstrated experience in composing and/or proofreading correspondences, reports, and/or records.
  7. Must have a general knowledge of facility security systems.
  8. Must have a valid NC Driver’s License or be able to obtain one within 30 days of hire.
  9. Must be able to lift and carry up to 50 lbs.

Management preferences:

  1. Experience in utilizing social media such as Facebook, Instagram, etc.  

Minimum Education and Experience RequirementsHigh school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact InformationThe Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, age, disability, genetic information, political affiliation or political influence.

Please be sure to complete the application in full.  Note the following: 

Resumes and cover letters:  Resumes will not be accepted in lieu of a fully completed application nor will it be considered for qualifying credit.  “See Resume” or “See Attachment” will not be accepted, and your application will be rejected as incomplete. Cover letters are highly encouraged but not required.
Transcripts:  Degrees must be received from appropriately accredited institutions and a copy of your transcripts indicating the degree received can be uploaded with your application. If the position you are applying for requires verification of classes taken for the position, then your transcripts must be uploaded to be considered.

Veterans Preference:  To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders.

Americans with Disabilities:  Applicants requesting an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax. Please call the human resources office for assistance.

Multiple Applications:  Please refrain from submitting multiple applications, however; if multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date, unless otherwise noted.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are “Under Review” and will be screened by Human Resources for the qualified applicants. The hiring process may take an average of 6 – 8 weeks.

It is the policy of the State of North Carolina and the N.C. Department of Natural and Cultural Resources that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System).

If you are having technical issues submitting your application, please call the NeoGov Help Line at 855-524-5627. If there are any questions about this posting, other than your application status, please contact the DNCR Human Resources Office.

CONTACT INFORMATION: 
N.C. Department of Natural and Cultural Resources
Division of Human Resources
4603 Mail Service Center
Raleigh, NC 27699-4603
Phone:  919-814-6670